Operations and Office Officer

Locatie: Paramaribo-Sir Winston Churchillweg #156

Werkdagen/Tijden: 07:00-16:00 u

Job Summary:

Office Administration:

• Manage front desk operations and greet visitors professionally.
• Answer, screen, and direct incoming telephone calls and emails.
• Prepare, format, and maintain correspondence, reports, and other documents.
• Organize and maintain physical and electronic filing systems.
• Schedule meetings, appointments, and maintain calendars.
• Coordinate travel arrangements and meeting logistics when required.

Operations Support:

• Assist with the coordination of daily office operations to ensure efficiency.
• Monitor office supplies and place orders as needed.
• Liaise with vendors, service providers, and contractors.
• Support inventory tracking and the management of office equipment.
• Assist in coordinating company events, training sessions, and meetings.
• Ensure office facilities remain clean, organized, and operational.

Administrative Support:

• Process purchase requisitions, invoices, and expense claims.
• Maintain accurate records and databases.
• Prepare reports and compile operational data for management.
• Assist with document control and record retention procedures.
• Support compliance with company policies and procedures.
• Human Resources & Finance Support
• Assist with onboarding new employees and maintaining personnel records.
• Support attendance tracking and leave administration.
• Assist with payroll documentation and employee correspondence.
• Coordinate staff training records and certifications.
• Provide administrative support to the HR and Finance departments as required.

Customer & Internal Service:

• Respond to customer and employee inquiries promptly and professionally.
• Coordinate courier services and incoming/outgoing mail.
• Follow up on action items and ensure timely completion of assigned tasks.
• Build and maintain positive working relationships with internal and external stakeholders.
• General Responsibilities
• Maintain confidentiality of company information.
• Identify opportunities to improve office processes and efficiency.
• Perform other administrative and operational duties as assigned by management.

Key Skills:

• Excellent organizational and time management skills.
• Strong verbal and written communication.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Attention to detail and accuracy.
• Ability to multitask and prioritize effectively.
• Problem-solving and initiative.
• Professionalism and customer service orientation.
• Ability to work independently and collaboratively within a team.

Qualifications:

• Diploma or Associate Degree in Business Administration, Office Administration, Operations Management, Accounting, or a related field.
• 2–3 years of experience in an administrative, office, operations, procurement, or similar support role.
• Experience with office administration, document control, record keeping, and data entry.
• Basic knowledge of purchasing and procurement processes, including obtaining quotations, purchase orders, and supplier coordination.
• Basic understanding of accounting processes, including invoices, receipts, expense tracking, and reconciliations.
• Proficiency in Microsoft Office Suite, particularly Excel, Word, and Outlook.
• Strong organizational and time-management skills, with the ability to manage multiple priorities.
• Good written and verbal communication skills.
• Strong attention to accuracy and detail.
• Ability to maintain confidentiality and handle sensitive company information appropriately.
• Ability to work independently while also supporting operations, finance, HR, Quality, and HSE functions.
• A valid driver’s licence would be an asset, particularly where the role involves fleet or operational activities.

Preferred/Additional Qualifications & Experience:

• Minimum 3 years’ experience working in oil & gas, industrial, engineering, construction, logistics, or a similar operational environment.
• Knowledge of fleet administration and utilization reporting.
• Familiarity with ERP, accounting, procurement, or document management systems.
• Basic knowledge of Quality, Health, Safety & Environment (QHSE/HSE) requirements.
• Training or certification in Procurement, HSE, Quality Management, or Business Administration would be an advantage.

Job-ad wording for flexibility:

Equivalent qualifications and relevant experience will be considered. Candidates who do not meet every listed requirement but possess strong transferable skills and relevant experience are encouraged to apply.

Interested?